As a Senior Solutions Engineer, I work with prospects during the sales cycle to ensure they achieve a thorough evaluation of Nitro and establish a clear understanding of whether we fit into their organization from a technical, product, business, and partnership perspective.
During a pilot, we evaluate common PDF workflows and use cases throughout the business and address different ways Nitro can be leveraged to make these processes more efficient, repeatable, productive, and cost-effective.
Printing to PDF from a variety of line-of-business applications, while applying different departmental requirements, is a key proof point for many customers. These capabilities not only make PDFs more intelligent, they also differentiate Nitro from the Windows 10 Print to PDF printer.
Recently, I worked with an organization that was a pure Windows 10 Enterprise environment that included VDI with desktop pooling. The IT staff explained they only wanted one PDF printer and was considering standardizing on the Windows 10 Print to PDF Printer. For a number of reasons, including some of those listed below, they decided Nitro was the better way to go.
Here are five ways printing to PDF with Nitro outshines the Windows 10 Print to PDF printer:
Electronic print workflows
There are many workflows an organization could use, but some of the most common Nitro handles include:
Creating PDFs that save to a target folder, auto-naming the file, and setting PDF-specific aspects like security
Creating PDFs from the Office 2013 and 2016 toolbar or building PDF portfolios in Outlook using the Nitro add-in, without leaving the application
Ability to match compliance workflows by printing to PDF/A (ISO 19005)
PDF version standardization
Setting the standard PDF version has a cause and effect on older versions of PDF readers, editors and digital signing workflows. Various industries standardize on PDF versions, such as 1.5, 1.6, or 1.7 for different reasons—and Nitro makes setting the version simple.
Printing to PDF with Nitro Pro gives you the option to apply PDF security features like password protection, access permissions, and encryption on your file. For example, PDF standard 1.5 does not support 256-bit AES (Advanced Encryption Standard); for such security, you must use PDF 1.7. Nitro enables a company to follow their existing standards on PDF and apply digital certificates that match.
Using Nitro to print documents to PDF enables the use of Nitro’s batch processing functions, which accelerates workflows by allowing you to apply certain settings or actions to multiple documents at once.
Standard end-user experience and training
Most organizations are running a blend of Windows 7, 8, and 10—but it’s better to standardize on a common printing experience across operating systems. This standardization makes it easier for IT to manage and train while ensuring all users can perform the workflows unique to their role.
While it’s great that Windows 10 is trying to make it easier for users to print to PDF, that’s not their forte. Nitro Pro’s powerful PDF features enable you to do more with your documents, regardless of which format they start in.