Megan Wieczorek is Nitro’s Copywriter. With a writing background that extends from wine and cocktails to food and fashion, she now spends her time exploring the world of PDF and productivity. Her perfect day includes a trip to the beach with a beautifully written page-turner, a glass of rosé, and plenty of chips and salsa.
A few decades ago, the world mused about the office of the future. Will there be flying cars on our commutes? Robots in our reception areas? New technologies to make clunky contraptions like printers and desktop computers obsolete?
Well, that storied “office of the future” is here-and while we don’t have hovercrafts or bionic workers, the digital progress of years past have revolutionized how businesses innovate and employees work. But there’s a problem. Those outdated machines like printers and scanners may be on the decline, but they’re still a major part of today’s workplaces…and they continue to hemorrhage valuable IT budget and slow down everything from sales cycles to approval processes. Because printing services can cost so much money to a business, many companies find it ideal to look for the benefits of switching over to managed print services in the effort to decrease their printing expenditure as much as they possibly can.
The expensive truth behind printing
Do you know how much your business spends on printing and paper every year? Do you monitor how much your knowledge workers print? Do you have a fleet of printers throughout your office that goes largely unmanaged? You’re not alone.
Most businesses don’t keep track of how often their employees print-and the result is more expensive than you’d think. On average, a business spends $432 per year per worker on raw material costs for printing alone, and a single piece of paper costs $1.12 to print. Given that the average office worker prints more than 10,000 pages per year, these seemingly small inefficiencies add up to crippling costs. Organizations with 10,000 knowledge workers could save a staggering $4.3 million per year by going paperless. Even reducing printing by 25% would save $1 million each year in material costs alone.
Paper’s prevalence also directly affects other parts of the business-from increasing security risks to creating a customer and employee experience that’s outdated and cumbersome.
Supporting workflows of today and tomorrow
Paving the way for the office of the future means digitizing today’s workflows for tomorrow’s success. By embracing digital transformation, you can drive progress, profits, and innovation across your business.
While there are many critical reasons to go 100% digital, one of the most salient is the cost and time savings caused by eliminating paper and printing. By rolling out a scalable, integrated PDF and eSignature solution like Nitro, organizations can enable employees to work digitally-not print to simply edit a PDF or sign a document.
But strategic businesses can also take it one step further. By using Nitro Analytics to gain visibility into product usage and printing habits, business leaders can enhance the return on their investment and better understand employees’ printing habits. These insights allow businesses to pinpoint opportunities to improve workflows, remove bottlenecks, and make daily processes more digital and less print-based.
Quantifying printing and productivity costs
Whether you’re looking to cut costs, boost efficiency, or finally address the printing epidemic at your organization, we believe that what gets monitored gets managed. We understand that you will still need things like Letterhead Printing for sending of important letters and documents but we also know that every single business report, survey and meeting doesn’t need to be printed off. As a result, we use data to illuminate current inefficiencies within an organization, then help the business equip employees with the right tools and workflows. Once Nitro is deployed, we monitor the impact on printing and productivity across the enterprise.
Nitro customer Assurance experienced these benefits firsthand. When this award-winning insurance brokerage expanded their team, they needed a user-friendly PDF editor that could drive user adoption, keep workflows digital, and scale with the high-growth organization. After deploying Nitro to hundreds of its employees, Assurance saved over $100,000 on their PDF productivity spend.
So do you know how much your business is spending on printing and paper-based processes? Are you working with the right partner to help you achieve your digital goals? Are you optimizing your budget for the things that matter?